Terms & Conditions

WEEKEND STUDIO HIRE:

1. Booking Procedure:
Before formal written approval is given, renters must sign this rental contract as laid out below which outlines the terms and conditions of the rental agreement. Please note, that until this contract is signed, the booking cannot be confirmed.

2. Rental Fees and Payment:
Rental Rates:
One-Day Studio Pass: £125.00
Two-Day Studio Pass: £240.00

3. Cancellation Policy
100% refund on 12 weeks or more notice.

75% refund on 8-11 weeks notice.

If cancellation notice is given 8 weeks or less there will be no refund.

4. Studio Usage:
Permitted Activities: On receipt of your rental enquiry, we shall confirm the suitability of the space for your arranged activity. Please note we are within our rights to turn away any rental enquiry that we do not feel is appropriate for the CoWorking Devon space.

Capacity: We have capacity for 50 people at a standing event. If you require use of the space in a different way (using desks/tables or yoga/physical activity) please get in touch before signing this agreement for confirmed capacity for your activity.

5. Access and Hours:
The one-day studio pass offers you access for 24hours - 6pm until 6pm the following day. The two-day studio pass offers you access for 48 hours - 6pm Friday until 6pm on Sunday. If specific times are needed please have this confirmed.

The rental space must be clear by 6pm unless discussed in advance to allow the next rental to be available.

6. Closing Time and Responsibilities:

The studio space is to be vacated promptly by 5:30 PM. It is the responsibility of the renter to ensure their departure by this time.
⁠To facilitate a smooth handover for the next booking, renters are required to complete their setup, clear the space, and secure the premises by 5:30 PM. This includes closing blinds and ensuring all entry points are properly locked.
Any extensions beyond the closing time must be pre-approved and communicated with the management. Failure to adhere to the closing time may result in additional charges or adjustments to future bookings.
Access to the studio for the following day's bookings by other members will commence at 6:00 PM. It is essential that the space is vacated and ready for the next booking by this time.

This policy aims to maintain a consistent and efficient schedule for all renters, allowing for a seamless transition, timely setup for subsequent bookings, and access for the next day's bookings. Your cooperation is greatly appreciated.

7. Insurance:
Liability Insurance:

Renters must provide proof of liability insurance covering their event and indemnifying the studio from any liabilities. We shall need to see this before the space can be used and must be in the same name as you and/or the company you own.

8. Rules and Regulations:
There is no access to the private offices off from the main space, please ensure this is respected by everyone in your group.

It is the responsibility of the rental contact to ensure that guests and helpers know what is expected of them. All communal areas, including the kitchen, must be tidied and left clean. We will include a checklist to ensure all cleaning and shutdown tasks are completed.

An extra cleaning charge may be levied on the hirer if the premises are left in an unacceptable state. Please notify CoWorking Devon by email if there have been any damages or breakages.

9. Cleanup and Return of Studio:
We require the office to be returned to us as it was provided, and all cleanup and shutdown tasks written in the welcome pack ticked off. We will arrange to meet you after the end of your rental period to lock up.

10. Communication:
If you have any queries during your rental period or prior to this beginning, please do not hesitate to email Jack via jack@coworkingdevon.co.uk or call/WhatsApp on 07412 157857.

COWORKING DESKS:

For desk rental subscriptions, the terms are as follows:

1. We require all desks to be booked in advance to guarantee your space. Bookings cancelled with less than 24 hours' notice will require full payment/use of credit for any coworkers. Rather than cancelling, you can simply reschedule the booking through your booking dashboard.

2. If you have any queries during your rental period or prior to this beginning, please do not hesitate to email Jack via jack@coworkingdevon.co.uk or call/WhatsApp on 07412 157857.

VIRTUAL OFFICE SUBSCRIPTIONS:

1. Introduction These Terms and Conditions ("Terms") govern the use of virtual office services ("Services") provided by CoWorking Devon ("Provider"), located at [Your Address], Buckfastleigh. By subscribing to or using our Services, you ("Client") agree to be bound by these Terms.

2. Services Provided Virtual Office Address: The Client will be provided with a professional business address for registration and correspondence purposes. Mail Handling: The Provider will receive, sort, and store mail and packages on behalf of the Client. Access to Mail: Clients may access their mail and packages from 9 AM to 5:30 PM, Monday to Friday. Additional Services: Optional services, such as mail forwarding, meeting room access, and others, may be offered as part of different service packages.

3. Subscription and Payment Fees: The standard fee for the virtual office package is £25 per month on a rolling subscription. Payment Terms: Fees are payable monthly in advance. Alternatively, Clients may opt to pay annually and receive a 15% discount. Contract Duration: The contract is month-to-month, with the flexibility to extend or terminate with 30 days’ notice. Once cancelled, all post will be returned to sender and will not be available for collection. Renewal: The subscription will auto-renew each month unless terminated by either party with 30 days' notice.

4. Client Obligations Identity Verification: The Client must provide proof of identity (passport or driving license), registered business address, personal address, and incorporation documents. These documents must be provided for all shareholders or the sole trader. Compliance: The Client agrees to comply with all applicable laws and regulations, including AML and data protection laws. Registered Address Update: The Client is responsible for updating their registered address with Companies House, either online via Webfiling or by paper return.

5. Mail Handling and Privacy Mail Receipt and Storage: The Provider will handle and store mail securely. The Client authorises the Provider to receive mail on their behalf. Mail Forwarding: The Client can request mail forwarding services for an additional fee. The Provider will take reasonable steps to ensure mail is forwarded promptly. Data Protection: The Provider will handle all Client information in accordance with GDPR and other relevant data protection laws.

6. Termination and Suspension Termination by Client: The Client may terminate the contract with 30 days' notice. Any prepaid fees are non-refundable. Termination by Provider: The Provider reserves the right to terminate the contract if the Client fails to comply with these Terms or uses the address for unlawful activities. Suspension of Services: The Provider may suspend services if the Client fails to make timely payments or breaches any part of these Terms.

7. Limitation of Liability Service Interruptions: The Provider will not be liable for any interruptions in service or loss